Your Members Deserve Better Than a Spreadsheet

Applications, renewals, payments, documents, and compliance - one system that handles all of it so your team doesn't have to.

Every club is different

Membership Plans That Fit Your Organisation

Full members, juniors, families, associates - set up as many tiers as you need with custom pricing. Pro-rata calculations happen automatically when someone joins mid-year.

  • Unlimited membership tiers with custom pricing
  • Annual, monthly, or custom renewal periods
  • Family bundles and multi-member discounts
  • Automatic pro-rata for mid-year joins
your-club.paddockcontrol.com/admin/plans
Membership Plans
3 active
Full Member
£150/year
Voting rights • Full event access • Family eligible
142 active members
Junior Member
£50/year
Under 18 • Supervised access • No voting
38 active members
Family Bundle
£250/year
Up to 4 members • Discounted rate • Pro-rata joins
24 active members
Pro-rata calculation: A Full Member joining in July pays £75.00
your-club.paddockcontrol.com/admin/fields
Custom Fields
5 active
MSA Licence Number
Text • Required
Validated
Licence Expiry Date
Date • Required
Validated
Vehicle Class
Dropdown • Required
Medical Certificate
File Upload
Validated
Emergency Contact
Contact • Required
Validated
No more 'other' columns

Collect Exactly What You Need

Licence numbers, emergency contacts, vehicle details, medical certs - define custom fields with validation so members enter correct data themselves.

  • Text, date, dropdown, file upload, and contact fields
  • Built-in validation catches mistakes at entry time
  • Automatic expiry tracking for licences and certificates
  • Members fill in their own data - less work for you
Set it and forget it

Renewals Chase Themselves

Configure reminders at 30, 14, and 7 days before expiry. The system sends emails, tracks who's renewed, and flags lapsed members - your secretary doesn't lift a finger.

  • Configurable reminder schedule per plan type
  • Grace periods for late renewals
  • Automatic lapsed membership alerts
  • Live pipeline view: who's renewed, who hasn't
your-club.paddockcontrol.com/admin/renewals
Renewal Pipeline - This Quarter
12
8
3
41
30-day reminder
14-day reminder
7-day final notice
Renewed
2 hrs ago Renewal reminder sent - Tom Bradley 30-day
5 hrs ago Membership renewed - Emma Nguyen Online
1 day ago Final notice sent - Mike Roberts 7-day
your-club.paddockcontrol.com/admin/forms
Application Form Builder
Full Member
📋 Personal Details
Aa Full Name Text (Required)
📅 Date of Birth Date (Required)
Email Address Email (Required)
📋 Motorsport UK Licence
Aa Licence Number Text + Validation
📅 Licence Expiry Date + Expiry Alert
📎 Medical Certificate File Upload
+ Drag fields here to add
Every club asks different questions

Form Builder & Page Layouts

Build custom application forms for each membership type. Configure which fields appear, in what order, and with which validation - so members fill in exactly what you need.

  • Drag-and-drop form builder with sections
  • Different forms per membership type
  • Configurable page layouts for the member portal
  • Built-in validation catches errors at submission
Grow your club with promotions

Discount Codes & Promotions

Create promotional codes for membership sign-ups and event entries. Fixed amount discounts or first-year deals - with usage limits and expiry dates.

  • Fixed-amount discounts off any price
  • Apply to memberships, events, or both
  • Usage limits and automatic expiry dates
  • Track redemptions and revenue impact
your-club.paddockcontrol.com/admin/discounts
Discount Codes
3 active
SEASON25
Active
25% off • All memberships • Used: 12/50
FAMILY10
Active
£10 off • Family Bundle • Used: 8/∞
SPRING-EVENT
Active
15% off • Event entries • Used: 23/30
WELCOME
Active
50% off first year • New members • Used: 34/100
+ Create Discount Code
Fixed amount or first-year discounts

About Paddock Control Membership Management

Paddock Control's membership management module supports unlimited membership tiers with custom pricing, automatic pro-rata calculations for mid-year joins, and configurable renewal periods including annual, monthly, or custom schedules.

Club administrators define custom fields with validation for collecting licence numbers, emergency contacts, vehicle details, and medical certificates. Members enter their own data through a self-service portal, with automatic expiry tracking for licences and certificates.

Automated renewal reminders are sent at configurable intervals (typically 30, 14, and 7 days before expiry). A live pipeline view shows who has renewed, who hasn't, and who has lapsed. The built-in form builder lets clubs create different application forms per membership type with drag-and-drop sections.

Ready to bring your membership into one place?

See how it works for your organisation in a 30-minute live demo.

Request a Demo